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Office Coordinator

Job description


As a result of business growth, we are thrilled to collaborate with a highly regarded national Architectural studio on this newly created Office Coordinator role. Committed to delivering superior quality designs, this studio offers a fast-paced and dynamic working environment. Working out of a modern, light filled studio in the CBD, our client pride themselves on their inclusive team environment, welcoming and guiding all employees to be the best they can. If you are looking to become a pillar of support in a professional and progressive team with no two days the same, this role may be the perfect opportunity for you.  
 
The Role
This role will see you responsible for providing day to day support to the director, office manager and broader team. This is a part-time role offering 25 hours per week.
 
Your responsibilities will include, but not be limited to:  
  • Provide consistent and reliable support to the business director and office manager
  • Act as the office ‘go-to’, taking on general administration duties across the business
  • Manage the ordering of all office, stationary, and kitchen supplies
  • Develop and implement policies and office protocols
  • Assist with management of company marketing initiatives including website updates, social media, managing tenders, and coordination of networking events
  • Data entry, maintaining accurate records using Total Synergy and Xero
  • Assist in the production of monthly reports and payment of invoices
  • Support staff development initiatives, recording and updating staff leave and HR files
The Like Mind
The successful candidate will have experience in a similar role, providing administrative support to a team of high-level professionals in a fast-paced environment. Previous experience in the architecture, construction or property industries will be highly regarded. You will have exceptional communications skills to liaise confidently with all levels of management across the business as well as external stakeholders. The ideal candidate will take initiative on tasks, demonstrate a high level of attention to detail and an understanding of the importance of workplace confidentiality. You will be a well presented, friendly and motivated individual who loves to be hands-on, jumping in whenever needed to get things done.
 
Give us a Call!
We love to chat! Although we can’t disclose certain information until the interview stage, we would love for you to get in touch if you do have any further questions about this opportunity. We promise to provide you with as much information as we can. 
 
Kirsty MacPhail08 7073 6872
 
All communication and your resume are treated strictly confidential and will be kept completely private until we have discussed the role and you are comfortable moving forward with the opportunity. Like us on Facebook + LinkedIn for all the latest updates, job postings, and news from our industry.