Back to jobs

Administration and Proposal Coordinator

Job description

A high achieving engineering consultancy in Adelaide’s eastern city fringe, this consultancy is a diverse, approachable, and inclusive team based on family. With a vast range of projects across local government, commercial and residential sectors, they are always looking for ways to improve and strengthen their service. The directors focus on training and developing their staff, creating an inclusive work environment where people thrive. This opportunity will see you becoming an integral part of the team taking ownership of the administration needs of the business and managing the proposal coordination.
The Role
This newly created Administration and Proposals Coordinator role will see you collaborating with and supporting the entire team, including the directors. Initially offering 22 hours a week, working hours are flexible and can be negotiated to suit the successful applicant, with the possible option to increase to a full-time position in future.
Responsibilities may include but not limited to:

  • Review new tender documentation and understand the requirements for the submission process

  • Collating, reviewing, editing, and formatting content, coordinating the final input and appearance of documents

  • Coordinating the submissions process from inception through to delivery

  • Management of office tasks; incoming mail, stationery and supply orders, uniforms, reception of occasional clients/ guests for meetings

  • Assistance/ organisation of team events and social activities

  • Development of other marketing material such as social media/ posts, presentations, documentation templates and capability statements

The Like Mind
To be successful in this role, you will have 3+ years’ experience in an administration or marketing role, with knowledge of proposals and/or experience within the engineering industry highly regarded.

  • High – energy, ‘can-do’ attitude with a keen initiative

  • Proficient in Microsoft Suite with Adobe Indesign knowledge beneficial

  • Collaborative approach for leading a multi discipline team including sub-consultants

  • Well-developed time management skills with the ability to manage a workload autonomously

  • Proficient written and verbal communication skills

  • Ability to understand client needs and work to deadlines

  • Collaborative team player with a keen desire to contribute to a positive work culture

Give us a Call! We love to chat! Although we can’t disclose certain information until the interview stage, we would love for you to get in touch if you do have any further questions about this opportunity. We promise to provide you with as much information as we can. 
Kirsty MacPhail – 08 7073 6872
All communication and your resume are treated strictly confidential and will be kept completely private until we have discussed the role and you are comfortable moving forward with the opportunity. Like us on Facebook + LinkedIn for all the latest updates, job postings, and news from our industry.