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Office Coordinator

Job description

This award winning South Australian architecture studio is looking for an enthusiastic Office Administrator to join their team as a result of continuous business growth! Our client has a strong focus on the professional development of their staff, encouraging creativity, and providing an inclusive work environment where people can thrive and share ideas to inspire each other with the opportunity for staff to grow and progress within the fast-paced studio. Located in Adelaide’s CBD in a stylish, open plan office, this studio is providing a fantastic opportunity for the successful candidate to collaborate with the entire team across a diverse range of administrative projects.

The Role
Focusing on providing a range of administrative, operational, and financial support across the entire business, your daily tasks will vary with no two days the same. Offering flexible hours, this role could be shaped to suit someone looking for full-time or school hours. For the right candidate this role also comes with the ability for long term progression to develop into a finance focused or Executive Assistant role.   
Responsibilities may include but are not limited to:
  • Provide project support to architects including formatting letters, fee proposals, report generation and coordinating meetings
  • Oversee accounts payable and receivable as well as the production of monthly reports and payment of invoices
  • Working closely with the directors to manage studio operations
  • Ensure the internal database is always maintained & up to date, including digital record keeping and data entry
  • Monitor quality assurance of projects, with a focus on accuracy, quality, and timeliness
The Like Mind
To become a valued team member in this company, we are looking for someone who values attention to detail in their work and uses initiative in completing administrative tasks. If you are looking for a busy and varied workload where you can take ownership of your role, we would love to hear from you.
To be considered for this role, you will possess the following:  
  • 3+ years’ experience in a similar administration role
  • Proficiency in the Microsoft Office Suite, with knowledge of Adobe InDesign and Xero advantageous
  • Experience working in the architecture or design industry will be highly regarded
  • Knowledge of basic accounting practices including invoicing and accounts processing
  • Excellent time management and the ability to prioritise
  • Outstanding communication skills, both written and verbal
  • A flexible and adaptable approach to tasks and an eagerness to go above and beyond to support the team! 
Give us a Call!
We love to chat! Although we can’t disclose certain information until the interview stage, we would love for you to get in touch if you do have any further questions about this opportunity. We promise to provide you with as much information as we can. 
Kirsty MacPhail08 7073 6872
All communication and your resume are treated strictly confidential and will be kept completely private until we have discussed the role and you are comfortable moving forward with the opportunity. Like us on Facebook + LinkedIn for all the latest updates, job postings, and news from our industry.